General practitioner in the Netherlands
The general practitioner or family doctor is a physician who is specialized in primary health care, prevention and family based medicine. This includes a wide range of medical issues but also psychological problems, travel medicine and chronic illnesses for example. A GP is part of what, in Holland, is called the “1st Line” and this means it easily and freely (if insured) accessible for everyone. It is necessary to register with a practice however. A GP is based in a specific residential area and cooperates with other health care providers in that area, you can think of fysiotherapists, dietitians or social welfare.
Specialist care, the so called “2nd Line” is accessible after referral from a GP except when a visit to the first aid department is necessary. For emergencies someone can call the general alarm number (112) or the alarm number of the GP (in our practices see 070-3631135, option 1). Urgent care in weekends and evenings is also provided by GP’s in close cooperation with the first aid departments and is accessible via the SMASH (070-3469669).
You can make an online appointment 24 hours a day with our patientportal. You decide when you will arrive and you will not have any waiting time on the phone.
If you have a high-urgency question or would prefer to consult with the assistant, you can make an appointment with one of the GPs on workdays by telephone (070-3631135, option 3) or at the desk on Stationsweg 35.
When making an appointment, the assistant will ask you several questions:
- Personal details: Name, date of birth, and if necessary you address and phone number.
- Medical question: The assistant will ask you for which medical problem you want to see a doctor. By doing this she can evaluate how urgent the problem is and how long the appointment will take. She can also give you tips and advices.
- Preference for doctor and/or location: The assistant will ask if you have any preferences for a specific doctor or location and will take this into consideration when making the appointment.
Note: For an appointment with the doctor, 10 minutes is scheduled. If you want to discuss several complaints, or for some other reason need more time, you can indicate this when making the appointment. (Note that appointments made via the online patientportal are always 10 minutes.)
In our general practice personal data is processed in several ways. Firstly in order to be able to treat you medically and secondly to bill you or your insurer for the treatment. In addition, processing is necessary to, for example, prevent serious risks to your health or in fulfilment of a legal obligation (for example, the mandatory reporting of infectious disease under the Act Public Health (WPG)).
The duties of Doc Haanstra
GP the Doc is, according to the AVG, responsible for the processing of personal data. Our duties are as follows:
- Your data will be collected for specific purposes:
- for care services;
- for effective management and policy;
- for support of scientific research, education and information.
- There is in principle no processing done for other purposes.
- You will be notified of the fact that personal data is processed. This can be done by your healthcare provider, but also through a directory or via our website.
- All employees of De doc are committed to deal with your personal data confidentially.
- Your personal information is secure from unauthorized access.
- Your personal data will not be kept longer than is necessary for good health care.
For medical records this retention period is in principle 15 years (starting from the last treatment), unless longer retention is necessary, for example for the health of yourself or of your children. This is at the discretion of the practitioner.
Your rights as a data subject:
You have the following rights:
- The right to know whether and which personal data is processed.
- The right to inspect this data and obtain a copy of this data (for as far as the privacy of another person is not compromised).
- The right to correction, addition or deletion of data if necessary.
- The right to ask for (partial) destruction of your medical data, (only if there are no third parties who have an interest in the retaining of this data and the law doesn’t require the retaining of the data).
- The right to add your own statement (of a medical nature) to your file.
- The right to object to the processing of your data(only in specific case).
If you want to make use of your rights please contact us. Your interests can also be represented by a third person. In which case we ask you to provide a written explanation. We will request identification of this third person.
Provision of your personal data to third parties
The staff of Doc Haanstra are obligated to deal with your personal data confidentially. This means, for example, that your consent is needed to pass your information to third parties. However there are some exceptions to this rule. Sometimes the law requires doctors to pass certain information. For instance when there is a serious danger to your health or that of others. Information is also routinely passed to other health care workers such as pharmacists in order to process your prescription.
When you want your information to be available to other healthcare workers through electronic means you have to give separate permission for this. Ask for the folder about the LSP.
Transfer of your medical history
When you choose a new GP it is important that he/she knows your medical history. It is common that your previous GP transfers these files to your new GP. Your previous GP does this as soon as possible, in any event within one month after you have asked him/her to transfer the files.
Transfer is done via a secure messaging system. If your GP is not connected to this system (Vecozo) the files are sent by regular mail.
Question or complaint
Do you have a question or a complaint? For example, with whom we share your data or our handling of your medical data? Do not hesitate to ask your doctor or contact our manager Jolanda van Kesteren.
For patients who are registered at De Doc we are available 24 hours a day through our online patientportal. With the portal you can make appointments, repeat prescriptions and ask the doctor brief questions (e-consults). You are therefore not bound by our opening times and you avoid waiting times on the telephone.
To use the patient portal, you must register. Registration is only possible for patients who are registered in practice. In addition, a unique e-mail address must be used. It is not possible to link multiple accounts to the same e-mail address.
After registration your data will be linked to our GP information system. Due to the importance of privacy, we check all links. Once this link is ready and confirmed, you will receive a confirmation email and you can get started.
N.b. When requesting the account you will be asked for your address details and e-mail. It is nice if these match the information that is known to us. Therefore always inform us on any changes such as removals.
In the web agenda you can see which places are still available in the agenda. You can schedule an appointment here at the time of your preference. You will receive an automatic confirmation of the appointment made.
Making online appointments is only suitable for single (short) complaints that are not urgent. If you need more than 10 minutes or want to discuss several complaints, please contact the assistant. We also advise you to contact the assistant for questions that are urgent (or you have doubts about this).
Please note: Through collaboration with De Doc you will also see the diaries of the doctors working at De Doc. Appointments with doctor Haanstra are exclusively for patients who are registered with Doc Haanstra and are always at Stationsweg 35. Appointments with Doctor Vrolijk, Legemaat, Anema, Stevens, De Jong and Vestjens are always on Boomsluiterskade 299.
In the online portal you can repeat medication that has been prescribed by us and that you use more often. If you are logged in to your account you will see an overview of the known medication that can be repeated. Here you select the medication that you want to repeat. By choosing “recept aanvragen” you confirm the choice of the medicine to be repeated.
You will receive a confirmation of the medication you have repeated.
With the option “vragen stellen” you can ask brief, NOT urgent, questions to one of our doctors. You can think of questions about lab-results, medication use, follow-up after an earlier consult and others. The e-consultation is certainly not suitable for matters that are urgent or for which the doctor must physically examine you.
If you have doubts about the seriousness of the complaint, always contact the practice by telephone.
Use the app
You can open our patientportal with the link on our page. You can also use the portal on your smartphone. You choose the Uw Zorg Online app in the App Store (iOS) or Google Play (Android).
24 hours a day prescriptions can be repeated online via the patientportal. During office hours you can call us, or visit our counter on the Stationsweg 35 to repeat prescriptions.
When repeating prescriptions always keep close the following details:
- Patient information: Name, date of birth, address and phone number
- Name and dose of the medication
- Dose per day
- Details of the pharmacy
- Take of or delivery
Note: because of the processing time of the repeated prescription at the pharmacy, it is of great importance to repeat the medication in time!
General practice Doc Haanstra is available during office hours via 070 3631135.
For a better service a menu is used:
- Option 1: Emergency line
- Option 2: Personal contact with one of the assistants
Note: we kindly request to use the emergency line only for health problems which need acute medical action of one of our practice workers.
Note: the assistents have lunch between 13.00 and 14.00. Between 16.00 and 17.00 only emergency line
U kunt voor kleine kwalen zoals oren uitspuiten, wratten aanstippen, urine onderzoek, injecties laten zetten, hechtingen verwijderen e.d. terecht bij de assistente. Het liefst maakt u hiervoor een afspraak met haar. Als u hiervoor zonder afspraak komt, hangt het van de drukte aan de telefoon en de vraag af of ze u meteen kan helpen of u een afspraak op een later tijdstip meegeeft.
On Thuesdays and Thursdays between 9.15 and 10.15 there is a possibility for blood tests at the Stationsweg 35.
At De Doc huisartsen on the Boomsluiterskade 299 blood test will be taken every weekday between 8.00 and 10.00.
For laboratory blood tests you always need a lab form and your I.D. It is not necessary to make an appointment.
Patients who are not registered in our practice are also welcome for blood tests.
We will always do our best to help you the best we can. However, it can occur that you are dissatisfied about someting. If this is the case, we would like to hear this so we can search for a solution together.
We appreciate it if you initially talk over your complaint personally with the concerning employee of the practice. If you would like to do so, you can submit your complaint through the complaint form. You can send this to our practice by email (firstname.lastname@example.org). After we have received the complaint, the concerning employee, one of the general practitioners or our complaints coordinator will contact you within 2 workdays.
If you are not satisfied with the way the complaint is solved, you can submit an official complaint at an external complaints committee. For this you can contact the complaints committee of the Huisartsen Kring Haaglanden (phone number: 070 3029822). In case you need help with the submission of your complaint, you can contact Informatie en Klachtenbureau Gezondheidszorg (IKG) in your area (phone number: 0900 2437070).
About "Doc Haanstra"
We believe it is important to provide access to good general practice medical care in the future. We therefore offer internships for GP’s in training. Doc Haanstra works together with the GP education program at Leiden University Medical Center (LUMC) for this. A general practitioner in training is associated with the practice for a minimum of one year. He is linked to and supervised by a qualified doctor within De Doc for the entire period.
Scientific research: Your data for the best care
In addition to training general practitioners, we also collaborate on research with the LUMC to improve health and healthcare for you and the people in our neighborhood and city. This collaboration is called ELAN (Extramural Leiden Academic Network).
Researchers may use an anonymous copy of your digital medical data, sometimes supplemented with data from other registrations. Information such as your name, address and your set doctor is not provided to the researchers. If you do not want this, you can indicate this to us. For more information see the ELAN poster and patient brochure, on the internet or in our waiting room.
Within our practice several nurse practitioners for mental health are functioning. In consultation with the general practitioner, they can give individual support to patients with mental health problems within our practice.
The general practitioner can refer you to the nurse practitioner for mental health to get a better idea of your mental condition, to start the required treatment and to support during treatment. Together with the nurse practitioner you can set goals to work towards. These goals will be set in an individual treatment plan. The support will take place in the form of conversations. Furthermore, e-health can be used as an extra support.
When making an appointment, the doctor’s assistant will ask several questions about your medical problem.
The assistants are educated to examine your medical problem. By doing this, they can estimate how urgent you will have to see a doctor and how much time is needed for the appointment.
The assistants are also educated to give you advices about your medical problem. The general practitioner and assistants frequently confer about this.
Since 2014 De Doc and Doc Haanstra have been cooperating.
With this cooperation the quality of our services has been given a boost, thanks to both practices. They can stand in for eachother and work on careprograms and protocols together.
Patients keep the general practitioner they are familiar with, but can also use the wide range of services which is offered by both practices.